Encompass Electronic Document Management
Encompass Electronic Document Management (EDM) addresses one of the main inconveniences involved in processing a loan—document handling—and allows loan officers, processors and brokers to electronically request, receive and store borrower documents within Encompass. This saves time, eliminates the need for endless faxing and overnight mail and ensures that the loan file remains complete, up to date and entirely secure. Plus, all files are electronically archived for up to seven years within Encompass so you can easily find and access past borrower data.
Using EDM, you can electronically request and receive documents from borrowers, Realtors, underwriters and lenders. You can easily convert paper loan documents such as borrower applications, appraisals, bank statements and closing packages into electronic images and store them in an electronic folder (the eFolder) within your loan file. Documents such as the 1003 and GFE, services ordered through Encompass and electronic documents requested and received in Encompass will also be stored in this folder so all the elements of your loan file will be conveniently accessible in one place.
Requesting and receiving documents is easy for you and your borrower. When you have a form to send your borrower, an email alert will direct them to a secure site, where they can download the form and fax it back to a toll-free number. A cover page routes the fax right back into your loan file in Encompass. When you are ready to submit your loan package to the lender, you can send it quickly and electronically—directly from Encompass.
Initial eDisclosures
Encompass significantly simplifies the required disclosure process with the capability to electronically send and track federal and state disclosures for all 50 states. This service is included with Electronic Document Management and is available for all editions of Encompass (Standard, Professional, Custom, Banker and Encompass Anywhere).
- Send federal and state disclosures for all 50 states to borrowers directly from Encompass
- Ensure the right disclosures are ordered with automated loan file auditing
- Track borrower acceptance or rejection via automated emails
- Give borrowers who accept disclosures access to a secure site to download forms
- Satisfy state, federal and RESPA regulations electronically and accurately
Choose our Premium Disclosure Service and you'll get:
- Full capabilities of the standard initial disclosure service
- Ability to send investor-specific and non-investor specific disclosures
- Guaranteed delivery of disclosures to borrowers within the required 72-hour period
» Learn more about Premium Disclosures
Status Online
With Electronic Document Management, your borrowers and partners will always know where their loans stand—and you’ll be able to relax knowing everyone’s in the loop.
With EDM’s status online feature, you can post status updates right from Encompass to a secure web page that your borrowers and partners can access at any time.
You can customize how status online works for you, choosing the filters, such as milestones and documents, and the timing of your updates. Options include automatic updates, reminders when you exit a loan, reminders every set number of days or the option to do all status updates manually.
The process is just as easy for borrowers and Realtors. They can access the online status page 24/7 and will receive automated emails with messages you can customize notifying them of changes to their loans.
It’s secure, simple and another way Encompass makes the loan process easier and more efficient for you and your clients.
Encompass CenterWise: Two Solutions for One Low Price
Get the full power and benefit of working electronically in Encompass with Encompass CenterWise, a low-cost monthly subscription that includes unlimited use of Electronic Document Management plus the Encompass WebCenter for your headquarters, branches and loan officers.
» Learn more
Get Started Today
For more information, contact Encompass Sales at 888.955.9100
